How The Mohicans Event Day Manager Coordinates Your Wedding Timeline
When you book The Grand Barn at The Mohicans Treehouse Resort and Wedding Venue, you're not just getting a stunning timber frame space with hand-hewn logs and hardwood floors. An on-site event day manager who manages your timeline so you can concentrate on celebrating is something equally valuable.
Your Wedding Day Coordination Partner
We include an Event Day Manager with every Grand Barn wedding because we've seen how much smoother everything runs when someone experienced is managing the day. While you're getting ready in one of our three party suites with beauty bars, your EDM is already coordinating with vendors and ensuring your timeline stays on track.
How We Handle Your 13-Hour Exclusive Use
Your Grand Barn rental includes 13 hours of exclusive venue access, and your Event Day Manager maximizes every moment. They coordinate the flow from your ceremony space on our ground-level patio up to cocktails on the main covered deck, then into the dining room and mezzanine for dinner and dancing.
The expansive solid oak staircase between levels helps transition guests and your EDM knows exactly how to move 175 guests smoothly from space to space. They've done this hundreds of times across our 2,500 square feet of combined seating areas.
Working With Your Off-Site Caterer
Since we require off-site catering, your Event Day Manager becomes the crucial link between your caterer and our venue. They know our spacious serving kitchen inside and out, and they keep an eye on timing so your caterer can work efficiently while your guests enjoy cocktails on the mezzanine deck.
Additionally, your EDM oversees the arrangement of our included furniture, which includes the gorgeous 24-foot rustic head table that serves as a focal point in the dining room, 30-inch by 8-foot banquet tables, and farmhouse dining chairs (available for events in 2026).
A Collective Strategy for Security and Smooth Celebrations
Along with your Event Day Manager, we provide on-site security during your wedding. This team approach means someone is always watching the details while you're celebrating. Whether guests are using the fire pit area, taking photos by our half-acre lake, or moving between the pavilion and main barn, we've got eyes on everything.
Coordinating Guest Lodging
Many of your wedding guests will likely stay in our treehouses and cabins, and your Event Day Manager has a direct line with our lodging team. Wedding guests can check in at 2:00 pm (an hour earlier than our standard 3:00 pm), and your EDM makes sure this early access happens smoothly.
The overnight stay in the Nest Treehouse that's included with your venue rental? Your EDM handles those details too, ensuring you have your door code and arrival information well before your big day.
Weather Backup Planning
Ohio weather can be unpredictable, and your Event Day Manager has contingency plans ready. They know that our covered main deck and mezzanine deck can handle cocktails even in light rain, and they understand how to adjust guest flow when we need to move everything indoors for winter weddings with our recommended 150-guest maximum.
Conclusion
At The Mohicans, your event day manager isn't just supervising, they're actively overseeing every element of your timeline. From the moment your first vendor arrives until your last guest heads back to their treehouse, they're ensuring your 13 hours of exclusive access run exactly as planned.
Ready to learn more about how our Event Day Manager can coordinate your perfect wedding timeline? Contact us at weddings@themohicans.net or call (740) 599-9030 option #1 to discuss your date and guest count.
FAQs
What exactly does the event day manager handle during our wedding?
Your EDM coordinates vendor arrivals, manages guest flow between our multiple levels and outdoor spaces, oversees the serving kitchen for your off-site caterer, and works with our on-site security team. They're your point person for the entire 13-hour rental period.
Do we meet with our Planning Team before our wedding?
Yes, our Mohicans Wedding Venue Planning Team provides planning support leading up to your event, and this includes a final on site Planning Visit to review your timeline and vendor needs.
Can the Event Day Manager help with our vendor setup in the serving kitchen?
Absolutely. Since we require off-site catering, your EDM knows exactly how our spacious serving kitchen works and can oversee timing on your event day so your caterer can work efficiently during your event.
Does the Event Day Manager stay for the entire 13 hours?
Yes, your Event Day Manager is on-site for your complete venue rental period, working alongside our security team to ensure everything runs smoothly from setup through cleanup.