How Our Event Day Manager Turns Wedding Chaos Into Seamless Joy
You've spent months planning every detail of your wedding day. But when the morning arrives and someone realizes the ceremony programs are still in a car trunk, or a bridesmaid's zipper breaks, or the caterer needs to know where to set up the dessert table, who handles it? At The Mohicans Treehouse Resort and Grand Barn Wedding Venue, that person is your Event Day Manager. And their entire job is making sure you never have to worry about any of it.
How an Event Day Manager Protects Your Day
An Event Day Manager changes the entire rhythm of your wedding day. Instead of fielding vendor questions between photos or tracking down your maid of honor to handle a timeline issue, you get to stay fully present. Your Event Day Manager is on-site for the full 13 hours of your Grand Barn celebration, working quietly behind the scenes so every moment flows exactly as you imagined.
Your Event Day Manager Is Dedicated Exclusively to Your Wedding
An Event Day Manager isn't a planner you hired months ago or a venue coordinator who juggles three weddings in one weekend. This is a dedicated professional assigned exclusively to your wedding, on-site for the full 13 hours of your event, solving problems before you know they exist. While you're getting your hair done in one of our three party suites, your Event Day Manager is confirming timeline details with your caterer, directing your florist to the ceremony space, and making sure the bar setup matches your vision.
What Your Event Day Manager Actually Does on Your Wedding Day
Your Event Day Manager arrives before you do and stays until the last guest leaves. They're the central point of contact for every vendor, from your photographer to your DJ to your off-site caterer using our spacious serving kitchen. If your ceremony needs to shift 15 minutes because travel delayed some of your guests, your Event Day Manager adjusts the timeline and communicates it to everyone who needs to know. If a groomsman forgets his boutonniere, they'll track it down. If it starts raining and you need to move your ceremony from the patio to the pavilion, they'll coordinate the transition without you lifting a finger.
We include your Event Day Manager with every Grand Barn wedding booking at The Mohicans at no additional cost. This isn't an optional add on or an upgrade. It's part of how we run weddings here, because we've seen what happens when couples try to manage vendor coordination and guest questions while also trying to enjoy their own celebration. It doesn't work.
How This Changes the Way Your Wedding Day Feels
Most couples spend their wedding day fielding questions. Your mom asks where the guest book goes. Your best man needs to know when to line up for the processional. Your caterer wants to confirm the timing for dinner service. At most venues, you or your maid of honor become the de facto project manager, running around with a phone in one hand and a bouquet in the other.
At The Mohicans, all those questions go to your Event Day Manager. You get to stay present. You can spend the hour before your ceremony sitting on the mezzanine balcony of the Grand Barn with your bridesmaids, looking out over the ceremony space and the wooded hills of the Mohican Valley, without anyone interrupting to ask logistical questions. Your Event Day Manager has already handled it.
What Happens When There Is a Glitch
Details always need attention at weddings. Not catastrophically, but small things that need immediate attention. A flower arrangement tips over. The sound system has feedback. A guest needs directions to the nearest pharmacy. Your Event Day Manager handles these situations quietly, often before you even know there was an issue.
We've had Event Day Managers put a plan into action when a vendor arrived late, rearrange seating charts when unexpected guests showed up, and even run to a local store for emergency supplies. One couple told us they didn't realize until weeks later that their cake delivery had been delayed by an hour, because their Event Day Manager worked with the bakery and adjusted the dessert timing so seamlessly that no one at the wedding noticed.
How Your Event Day Manager Works With Your Other Vendors
If you hired a wedding planner, your Event Day Manager becomes their on-site partner. Your planner knows your vision and design. Your Event Day Manager at The Mohicans knows every inch of the Grand Barn, where the breaker panel is located, which entrance vendors should use, and how long it takes to flip the space from ceremony to reception. They work together so your planner can focus on the creative and emotional elements while your Event Day Manager handles venue logistics.
If you didn't hire a planner, your Event Day Manager steps into that coordination role for the day itself. They'll use the timeline you provided, communicate with your vendors, and make real-time decisions to keep everything running smoothly. Many couples choose not to hire a separate day-of coordinator specifically because they know an Event Day Manager is included at The Mohicans.
Why We Include This as Part of Your Wedding Package
We could charge separately for Event Day Manager services. Most venues do. But we've found that when couples have to choose between budget line items, they often skip the day of coordinator, thinking they can manage it themselves or ask a family member to help. Then the wedding day arrives, and someone who should be celebrating ends up troubleshooting vendor issues.
Including your Event Day Manager with your Grand Barn booking means you don't have to make that choice. It's already part of your package, along with 13 hours of exclusive venue access, an overnight stay in The Nest Treehouse, on site security, and priority lodging access for your wedding guests across our ten treehouses, four cabins, and two country homes.
What Couples Say About Their Event Day Manager
The most common feedback we hear is relief. Couples tell us they didn't realize how much stress they were carrying about “day of” logistics until they met their Event Day Manager and felt it lift. One bride told us, "I watched our Event Day Manager handle a vendor mix-up without even telling me about it until the next day. I got to actually be present at my own wedding."
Another couple appreciated that their Event Day Manager knew the property so well. When they wanted to take sunset photos by the half-acre lake near the fire pit and fireside lounge, their Event Day Manager suggested the timing, coordinated with their photographer, and made sure someone was managing cocktail hour on the main covered deck while they were gone. These aren't things you can Google or figure out on the fly. They come from someone who works at The Mohicans, knows how events flow, and has seen what workDon’t Forget about The Mohicans Planning Team
After working with our Planning Team throughout your entire planning phase (another incredible Team that is a part of your venue rental), you'll finalize your event details 4 weeks before your wedding at your on-site Planning Visit to review your timeline, vendor list, and any specific concerns or priorities. The Planning Team will ask questions about your vision for the day, flag any potential logistical challenges, and offer solutions based on their experience running events in the Grand Barn. This process isn't a single phone call. It's an ongoing conversation that continues right up until your wedding day. All of the details are relayed to your Event Day Manager to ensure seamless execution.
Conclusion:
Your wedding day will have unexpected moments. Some will be beautiful, like an impromptu toast from your grandfather or a surprise dance performance from your college friends. Others will be logistical, like a vendor running late or a sudden rain shower. Your Event Day Manager is there to make sure the logistical moments never pull you away from the beautiful ones.
That's the entire point of having someone dedicated to your event. You get to be the bride or groom, not the project manager. You get to stay in the moment, trust that someone is handling the details, and actually enjoy the wedding you spent months planning.
Ready to learn more about how our Event Day Manager supports your wedding? Contact us at weddings@themohicans.net or complete our inquiry form HERE for more information or to book a tour of the Grand Barn and discuss how our team makes your wedding day run smoothly.
FAQs
Is the Event Day Manager included in our wedding package or an additional cost?
Your Event Day Manager is included with every Grand Barn wedding booking at no additional cost. This service is part of your wedding package along with 13 hours of exclusive venue access, overnight stay in The Nest Treehouse, on site security, and priority lodging access.
What's the difference between your Event Day Manager and a wedding planner?
A wedding planner helps you design and plan your wedding over several months. Your Event Day Manager focuses exclusively on executing your vision on the wedding day itself, managing vendor coordination, timeline adjustments, and on site logistics at the Grand Barn. If you have a planner, they work together. If you don't, your Event Day Manager handles the day of coordination.
When do we meet our Event Day Manager?
You'll meet your Event Day Manager on the day of your event but ahead of that you will be working with The Mohicans dedicated Planning Team who will be helping navigate all of your wedding day questions and details.
What happens if something goes wrong during our wedding?
Your Event Day Manager handles problems as they arise, often resolving issues before you're aware of them. They coordinate with vendors, adjust timelines, and make real time decisions to keep your celebration running smoothly so you can stay present and enjoy your wedding.